Larger Venues with Fixed Seating

High School, Mount Nittany Middle School, etc.

Volunteers Needed

  • Manager – oversees everything
  • Assistant Manager – acts as floater to help as needed
  • Coffee/snacks chief – oversees coffee and snack area
  • Coffee/snacks 1st shift – makes coffee, runs snack table through end of 1st break
  • Coffee/snacks 2nd shift – coffee & snack table from 2nd break through end, cleans up
  • CD and Door chief – oversees CD sales and ticket taking
  • CD and Door crew – three people assist
  • Stage Manager – oversees all performance aspects, sometimes MCs also
  • Sound – two people set up up & run sound system, including sound check
  • MC – emcees show, shmoozes with audience & performer, takes care of performer
  • Bakers (15) – bake 80 to 100 pieces each


with Opener
no Opener
3:30Sound people (2) arrive and start to loading/setup
4:30Manager arrives at venue
4:30Asst manager(s) and snack chief meet at CWB to transport stuff
4:30Sound check begins for main act
4:45First shift snack table person arrives
4:45Plug in coffee pot first thing
5:00MC arrives with food for performers and stage crew
5:15Sound check begins for opening act
5:45Door, CD sales people arrive
6:15Bakers arrive, 2nd shift coffee arrives any time
6:45Parking volunteers go out to direct parking
6:45Bakers arrive
6:30Doors open
7:00Show begins, Opener, if any, otherwise Main Act starts and there is only one break)
7:257:45First Break 20 minutes (but tell the audience TEN!!!)
7:457:00Main Act Set 1
8:30Second Break 30 minutes (but tell the audience TWENTY!!!)
9:008:15Main Act Set 2
10:009:15Show Ends
11:0010:00All packed up and out of the venue


Everyone (excepting bakers) stays until all cleanup is finished or until the manager says they are no longer needed.